Minutes of Annual General Meeting

Saturday, May 27, 2006, 6:00 pm

Alice Sitt welcomed all members at the meeting.

1. Review and Adoption of Minutes of Last AGM (April 23, 2005)

b. Katherine also thanked the Executive Committee Members for working tiredlessly since the inauguration in May, 2005. The Christmas dinner was very successful.

c. Her thanks also went to Sister Esther Ling who graced her presence at the Christmas dinner and representatives from other schools.

d. There was no summer activity in 2005.

e. The Executive Committee held meeting monthly except in July and August. Two meetings were held in November 2005 in preparation for the Christmas dinner.

f. The annual scholarship of HK$1,500 was sent to SMCC Hong Kong.

g. There are 143 life members. Katherine stressed that there are only 5 annual members and she urged the annual members to become life members so they would not be getting yearly reminders.

h. SMCC had 3 tables at the Valentine's Ball held on February 11, 2006. We appreciated the advertisement placed by Active Travel. Katherine hopes that there will be more than one advertisement in the next Valentine's Ball to be held on February 10, 2007. The organizing committee was trying to reserve the Sheraton Parkway Hotel again as the feedback on food and service was well received.

i. Katherine asked members to pencil in the date for the SMCC Alumni's 20 th Anniversary celebration, which will be held on Saturday, November 25, 2006 at the Golden Regency Restaurant (Pacific Mall). The Golden Regency Restaurant (Highway 7) was chosen as the original venue; however the restaurant has since changed owners and is now too small for our anticipated attendance. Gift donations from members are welcome for the lucky draw that evening. In fact any help will be appreciated.

A Thanksgiving Mass will be held at noon on the next day, Sunday, November 26, 2006 at the St. Thomas The Apostle Church (Birchmount/Highgate, north of Steeles). There will be a dim sum gathering after the mass.

j. Katherine Hauw met with Sister Ling twice while she was in Vancouver. Sister Ling sent her best wishes to all and appreciated the hard work by the Executive Committee. Sister Ling expressed that she would like to be present at the Alumni's 20 th Anniversary. Sister Ling is presently attached to the Canadian Martyr's Church which is near their convent in Richmond, B.C.

l. Katherine Hauw then introduced the Executive Committee:

l. Katherine also thanked Shirley Lo, Winnifred Ng and Yvonne Tio for their liaison roles.

3. Treasurer's Report

Copies of Statement of Income and Expense for the year ending April 30, 2006 were circulated.

a. Revenue in membership fee generated from conversion of annual membership to life membership. Other income items were $376.68 from sale of raffle tickets at Christmas dinner and $226.87 from Valentine's Ball rebate and flower sale. (Please refer to detailed breakdown in statement.)

b. HK$1,500 Scholarship to SMCC (HK) was converted to C$233.25.

c. As of April 30, 2006, there was a deficit of $122.49.

d. As of April 30, 2006, our cash holdings is $9,058.10, including $3,463.30 in the current account and $5,594.80 in GIC.

e. It was pointed out that the report was prepared to cover the period ending April 30, 2006 to reflect a more current holdings for the AGM.

f. Due to change in our AGM date from April to May, discussions were made regarding our fiscal year covering period to ensure that the financial report provided at the AGM is as current as possible.  Members were asked to vote on the following:

(1) keep existing fiscal year (April 1 to March 31)

(2) change fiscal year (May 1 to April 30)

There were 5 votes on option (1) and 10 votes on option (2).

A motion to adopt the Treasurer's Report and change of fiscal year (May 1 to April 30) was moved by Maria Tang, seconded by Monica Tang. All were in favour, the motion was carried.

4. Any Other Business

There being no other business, the meeting was adjourned at 6:55 pm.